Maximize your presence at the AALAS National Meeting and inform AALAS meeting attendees that you support the organization and its goals. The generous contribution of sponsors towards the meeting helps improve the quality of the meeting experience for all attendees. All sponsors must submit a vector logo for use on signs and in the meeting program. Contact advertising@aalas.org for more information.

National Meeting Mobile App

AALAS has contracted with Crowd Compass to offer a new meeting app to attendees of the AALAS National Meeting. A variety of sponsorship opportunities exist:

  • Splash screen ($5,000): covers entire screen, displays when app is opened, fits variety of formats (one sponsor)
  • Main banner ($2,500): posted at top of screen, cycles through multiple banners, displays each banner for 5 seconds (max five sponsors)
  • Featured exhibitor ($1,000): features company in exhibitor listings, option to attach photos, brochures, and other marketing materials (unlimited)
  • Highlighted exhibitor listing ($500): highlights company in exhibitor listings (unlimited)

To learn more, here's an informational brochure  and a demo. Please send us an email to reserve your space.

Technical Trade Presentations 

Technical Trade Presentations are 15-minute, informal talks given by representatives of exhibiting companies. These are not sales pitches; the goal is to share tips and information about new technology and products in the industry. Only one presentation per company will be accepted. All topics are reviewed and approved by the Exhibitor Advisory Council. The presentations will take place on Sunday, October 30, from 1 to 4:20 p.m. Go to http://aalas.abstractcentral.com/ to submit your abstract. For examples of accepted Technical Trade Presentations, click here.

Sponsorship Levels

Contribute to the meeting at one of the sponsorship levels described below for maximum exposure at the National Meeting, in AALAS publications, and on our web site.

President’s Sponsor. $10,000 contribution.
• Acknowledgement at the Opening General Session/General Membership Meeting
• Print acknowledgement in the Final Program
• A sponsor sign to display in your booth during the National Meeting
• Acknowledgement on the National Meeting web pages
• Sponsor name badge ribbons
• Four invitations to the President’s Reception (invitation only)
• A photograph with the AALAS President (request by September 1)
• One free institutional/commercial membership
• One free full-page, four-color ad in the Final Program
• Acknowledgement on signage in the Convention Center
• Two banner ads in National Meeting emails.
• One banner ad in the final National Meeting email to registered attendees.

Gold Level Sponsor. $5,000 contribution.
• Acknowledgement at the Opening General Session/General Membership Meeting
• Print acknowledgement in the Final Program
• A sponsor sign to display in your booth during the National Meeting
• Acknowledgement on the National Meeting web pages
• Sponsor name badge ribbons
• Two invitations to the President’s Reception (invitation only)
• A photograph with the AALAS President (request by September 1)
• One free institutional/commercial membership or one free full-page, full-color ad in the Final Program
• Acknowledgement on signage in the Convention Center

Silver Level Sponsor. $2,500 contribution.
• Print acknowledgement in the Final Program
• Acknowledgement on the National Meeting web pages
• A sponsor sign to display in your booth during the National Meeting
• Sponsor name badge ribbons
• One invitation to the President’s Reception (invitation only)
• A photograph with the AALAS President (request by September 1)
• AALAS will create a half-page, full-color ad for the Final Program that includes company logo, booth number, and website address.
• Acknowledgement on signage in the Convention Center

Bronze Level Sponsor. $1,000 contribution.
• Print acknowledgement in the Final Program
• A sponsor sign to display in your booth during the National Meeting
• Acknowledgement on the National Meeting web pages
• Sponsor name badge ribbon
• AALAS will create a quarter-page, full-color ad for the Final Program that includes company logo, booth number, and website address.
• Acknowledgement on signage in the Convention Center

Sponsorship Items and Events

Increase your visibility at the National Meeting by sponsoring an item or event. Each sponsor will receive high visibility signage providing recognition of their contribution for each item sponsored. Commitments received by April 1 will be recognized in the Preliminary Program and the Final Program. Commitments received by August 1 will be recognized in the Final Program.
Some opportunities may have more than one sponsor. Prior sponsors have first right of refusal for the current year’s sponsorship. After April 1, the sponsorships will be sold on a first-come, first-served basis.

AREA Program. Submit 1 question for the scavenger hunt exam and provide promotional items (less than $5 value) at your booth for up to 150 students and teachers. Short demonstrations of products and services are also encouraged. AREA Program form

Badge Holder Neck Cord. Have your company name and/or logo on the neck cords given to all attendees. The neck cord sponsor will automatically receive all the benefits of a Gold level sponsor described above. Cost: $10,000.

Cyber Cafe. Attendees constantly access the bank of six computers in the Cyber Cafe in the exhibit hall to check their email or access the Internet. Computers will be available to all attendees during exhibit hall hours. AALAS determines the location of the cyber café and the sponsor’s booth will be located adjacent to the Cyber Cafe. Promote your company by advertising with a screen saver or desktop wallpaper designed by your company. File must be provided on a disk and sent to the AALAS office by September 1. All computers will use Windows-based operating systems. Cost: $7,000. File is provided by the sponsor and AALAS will be responsible for installing on the computer.

Hotel Room Key Cards. Have your company name and/or logo on the room key cards for the National Meeting attendees registered at hotels in our housing block through the housing bureau. Cost: $10,000. The hotel room key sponsor will automatically receive Gold level sponsor status. Unlike the other sponsorships that have first right of refusal each year, this sponsorship will be given each year to the first company who submits a complete application by the priority point deadline and who has not purchased this sponsorship in the past. If a company has sponsored this in the past, it can be purchased again if there are no other first-time sponsors interested in it.

Mobile Device Charging Station. Located outside the Exhibit Hall near the Technician Fun Fair booth. Cost: $500 per sponsorship, minimum 4 sponsors.

Morning and Afternoon Refreshment Breaks. On Monday, Tuesday, and Wednesday attendees will be treated to refreshment (coffee, hot tea, soda, and water) breaks in the exhibit hall. Cost: $2,500 per break for the sponsorship or $4,000 for the sponsorship and travel cups/mugs or sports water bottle with the sponsor’s logo.

Notebooks. These spiral bound notebooks are included in attendee’s tote bags. Ads available include back cover, inside front cover, back cover and single full-page ads. Additionally, up to six color logos can be printed on the inside pages. Cost: $1,500-$2,500. 

        


Seminar/Special Event.
Be listed in the Preliminary Program and Final Program as the sponsor for one of our seminars or other sessions.

The sponsor must be an affiliate member organization, commercial member company or professional development organization officially affiliated with AALAS (e.g., AAALAC International, ACLAM, AMP, ASLAP, APV, LAMA, Harlan, Charles River, Lab Products, Allentown, CTAD, CRB, ILAM, etc.). Exceptions may be made in special circumstances considered on a case-by-case ad hoc basis by the National Meeting Program Committee.

To be a full sponsor of a session, the sponsor must intellectually develop the presentation topic and have it accepted on the program as a seminar, special topics lecture, panel discussion, or workshop. Abstracts do not qualify for sponsorship. Sponsoring organizations must assume responsibility for all associated speaker and other reasonable expenses (if any) for the program event with the possible exception of requesting AALAS may waive registration for speakers that are not AALAS members or commercial exhibitors. The sponsor will be recognized in the preliminary and final programs and on the signage outside the meeting room.

To be a partial sponsor of a session, the sponsor must either contribute specific items, such as facility space, equipment or animals; a set sponsor fee (paid to AALAS) toward the session with the knowledge that the session expenses would be more and the session leader would recommend to the program committee how the funds would be distributed; or a speaker on just a portion of a session where they provide all the funding for that person. Organizations providing some modicum of financial support or some intellectual contributions will be acknowledged in the preliminary and final programs as partial sponsors of the session.

Speakers and session moderators can elaborate upon the intellectual or financial support of organizations or individuals more specifically at appropriate times during applicable sessions.

Seminar/special event sponsors are identified when the topic is submitted (on or before March 15).

Technician Fun Fair. Submit 2 questions for the Tech Fair exam, provide promotional items (less than $5 value) at your booth for up to 250 technicians, and provide larger prizes ($20–$50 value) for winning technicians. Technician Fun Fair form

Technician Lunch & Learn. The Technician Lunch & Learn brings laboratory animal technicians together to enjoy fellowship, a complimentary lunch, and an informative educational session specifically targeting technicians. Sponsorship covers the cost of providing lunches and door prizes. Cost: $5,000.

Tote Bag. Convention attendees appreciate an attractive tote bag to carry the program and all the wonderful information and goodies collected in the exhibit hall. Your company logo can be printed on the tote bag as one of the sponsors of this attractive gift to the attendees. Up to four sponsors may be included on the bag. Cost: $4,000 per sponsorship.


Advertising Opportunities

Preliminary Program or Final Program Ad 

The Preliminary Program contains tentative session information that members use to plan their educational activities, plus all of the preregistration forms. The Final Program includes all the information about the meeting and the abstracts and makes a wonderful reference long after the meeting is over. Place your company’s ad in these informative publications to publicize your presence at National Meeting. Ad rates available here .

Web Page Banner Ad

Have your banner ad on the National Meeting website. Limitless sponsors can purchase 190 x 107 pixel ads that can include a hyperlink to company’s web sites. Cost: $415 per month during non-peak months and $465 per month during peak months (May–October).